Automated FINTRAC compliance for commercial mortgage brokerages and private lenders
Compliance file
Kindle Capital Group Ltd.
Ownership
Checklist
- Entity identified
- Ownership documented
- Individuals verified
- Authority to bind
- No open gaps
How it works
Start compliance, then let the documents drive the next question.
Start compliance
Add the borrowing entities and a key contact for each. The contact gets a tokenized link, no account needed. If they're at the borrower, they can forward it to their lawyer.
Upload and drill down
The share register is parsed the moment it lands. Every owner at 25% or more opens a new branch. Corporations ask for registers, trusts for deeds, partnerships for agreements, until every path ends in a person.
Confirm and verify
The client signs off on the structure. Each individual verifies identity and is screened for PEP, sanctions and watchlists. The compliance officer marks the file complete and exports one record.
The shift
From email chains and org charts drawn by hand to a structure the documents prove.
Today
- Chase the client, then their lawyer, for one document at a time
- Discover the next holding company only after the last one arrives
- Re-key names, addresses and percentages into a vendor portal
- Hope the self-declaration matches the share register
- Assemble the audit file from inboxes when FINTRAC asks
With Caddie
- One link for counsel, one for each individual, reminders sent automatically
- Each register parsed on upload and the next branch requested immediately
- Names and percentages extracted with a page reference to the source
- Client signs the derived structure, satisfying the confirm-accuracy step
- One export: information records, ownership record, verifications, originals
0%
Ownership threshold, direct or indirect
0 yrs
Record retention from last transaction
0 days
To produce records on request
0 record
Per file, exportable any time
Built to the guidance
Every rule in the product traces to a FINTRAC requirement.
Indirect ownership, multiplied through the chain
A 70% owner of a company that holds 85% of the borrower is a 59.5% beneficial owner. The engine sums every path.
Obtain, then confirm by a different measure
Documents from the client are the obtain step. The client's signed confirmation of the derived structure is the confirm step.
Prescribed identity methods, recorded properly
Document type, number, issuing jurisdiction and country, expiry and date verified, for every person.
Nothing is deleted
Files, documents and verifications are retained and exportable for five years from the last business transaction.
Compliance file
Kindle Capital Group Ltd.
Ownership
Checklist
- Entity identified
- Ownership documented
- Individuals verified
- Authority to bind
- No open gaps
FAQ
Questions brokerages and lenders ask.
Do our clients or their lawyers need an account?
No. Contacts and individuals act through single-purpose tokenized links. They can stop and come back on the same link, and the system reminds them if they go quiet.
What if nobody owns 25%?
That is a valid conclusion under the guidance, not a gap. The file records the steps taken, the documents obtained, and the date, and the client attests to the conclusion.
Which identity verification vendor do you use?
Verification and screening sit behind adapters. Today they run against a stub so the workflow can be exercised end to end. A vendor is dropped in without changing the record format.
Can a previously verified person be reused?
Yes. When a person appears on a new file, the portal offers the prior verification if there are no doubts about it, and records that reuse on the new file.
Who can mark a file complete?
Only a compliance officer. Brokers can do everything else, including uploading ID for in-person verification and adding guarantors or directors to the verification list.
How do we respond to a FINTRAC request?
Export any completed file as a single ZIP: a summary PDF with the information records, ownership record and verifications, plus every original document and a manifest.
Get started
Compliance your brokers will stop dreading.
Create your organization, invite your team, and start your first file in minutes.